The fine print

Everything you need to know about booking our artist entertainer/s for your event.  All of our terms and conditions are clear as possible so you know exactly what to expect.  

Please do ask questions if needed, we aim to build a great long lasting relationship!

Fees (these prices are per artist booked)
For face painting the cost is $125 per hour. (with a two hour minimum)  Your artist can paint approximately 8-12 full face or 15-20 small eye/cheek designs per hour depending on the intricacy of the designs.  If you have a theme for your event please do explain at the time of booking what the theme is, and also if you are looking to service more guests in the time with simple designs or have fancier designs that may result in less guests served.  We will do our best to accommodate your needs with “special to your event” design menu boards.

For glitter bar services the cost starts at $100 per hour.  (with a two hour minimum)  Your artist can decorate approximately 15-20 people per hour with this service.   We can add on full face rhinestone masks as an option to go along with this and also offer blacklight paint as an add on as well.  The cost for add ons will be negotiated per event.

For glitter tattoo services the cost is $125 per hour. (with a two hour minimum)  Your artist can give out approximately 20-25 glitter tattoos per hour with this service.  This is a great option in inclement weather as glitter tattoos stay on for 1-3 days and are weather proof during that time.  There may be options for choosing themed glitter tattoos available for an add on fee.  Please ask if you would like to choose this option and I will see what is available and the costs as it would be different per client’s need. 

For hair tinsel and or feathering services the cost will be negotiated per event.

Be sure to book your time accordingly to avoid leaving anyone out.  Do not ask us to disappoint any guests due to lack of time booked, we will stick to our scheduling.  Sometimes we have an event booked right after yours and might not be able to stay past the time contracted.  However, if you exceed the time booked and we are agreeable and available to stay, it will be charged in half hour increments at $75 per half hour. Client will pay for the time booked plus overrun, even if Client has delayed the time we start the actual painting.

We strongly suggest proving some form of a line manager for your event if it is larger.  You are welcome to manage your line as you wish.  Some events pass out tickets or have sign up sheets.  Small events usually work well with a responsible person taking charge.  Your artist will be busy providing service and will not be expected to manage the line.  If you would like to book a line manager for your event we can offer that service as an add on at $40 per hour booked.

Equipment

The artist will provide all the necessary supplies for providing their contracted services onsite.  They will also bring one table with draping and a chair or two.  Depending on client’s needs there will also be some form of display menu.  We do not provide a shade structure or lighting for events. 

Travel Fee
There is a travel fee of $1.00 per mile round trip to any locations further than 20 miles from 10815 E. 7th Street Tulsa, OK 74128.   The first 20 miles round trip do not apply to this cost.

Parking

Please have a close and designated space for your artist to park and safely unload their equipment.  If there are any parking fees they will need to be paid by the event.  If there are any other special parking accommodations that need to be considered, please disclose this information at the time of booking and they may or may not incur an agreed upon fee for the extra time accommodations.

Bounce House, Slides, and Water Play
Face paints are water soluble and will come off in contact with water. 

Please plan accordingly.

If you are renting a bounce house, slide, water fun, or hosting your event at any venue that is not your home, please check that they allow face painting before booking.  

Stops and End times
The artists will arrive approximately 15 minutes before the start of events to become orientated and set up.  Any time extra then this 15 min which it takes to set up will be taken from the time available for providing services.   Please have a shaded space available if outdoors or a designated area indoors available for prompt setup.  If the artist needs to change locations due to inclement weather that will change the amount of services able to be provided in the event time frame. The artist must have reasonable access to a rest room with hand washing facilities, and will take paid time short reasonable breaks for health needs as needed.

Limitations on Artwork
The artist will not paint on any part of the body that is not legal to expose or anyplace they do not feel comfortable painting.  The artists will not paint subject matter they deem offensive or disturbing.

Extreme Adverse Working Conditions
Artist has the right to cease painting and leave without refunding any monies if there are extreme adverse working conditions and the Client fails to remedy the situation after it has been brought to the Client’s attention. Adverse conditions included but not limited to: destructive, violent, or extreme inappropriate behavior of a child, pet or adult; illegal activities; or otherwise dangerous conditions.

Please provide the artist with a safe place to work with protection from sun, rain, snow, excessive wind, uncomfortable temperatures, and safe sound levels (not too close to event speakers) 

Health and Safety Policy
Heath, hygiene, and happiness are our top priorities. To protect others we kindly ask if you are suffering from the following:  a contagious sickness, cough, or runny nose, visible sores, scabs, extreme eczema, pink eye or open wounds, or lice that you avoid close contact with our painters and equipment.

Invoices
50% of your invoice is due at time of booking. This retainer reserves your date and time booked and is non-refundable. The remaining balance is due by the day of your event before services are rendered. If the artist is unable to begin onetime due to nonpayment that will limit the amount of time they have available to provide services.  They will not stay extra time.  The Client agrees to pay invoice(s) by the due date(s) specified.

Payment methods
Payments for deposits can be made with a company check, venmo, or cashapp.  Second half payments can be made with cash, a company check, venmo, or cashapp.  Please check as to the availability to the event scheduling first before paying.  Receipts will be provided. 

Venmo at @manyafirebug

cash app at $paintingfaces

Corporate checks or money orders can be used by special arrangements. 

Cancellations, Refunds, and Reschedules

If you book an event with us, we turn down other clients for that time slot,  this is why our deposits are not refundable. We do not offer refunds for inclement weather, so please secure an alternate indoor location for your event in advance if needed.  

Should our artist get sick or have to cancel due to emergency, every effort will be made to find a replacement artist at no cost to the client.  Should that fail, Client’s deposit will be refunded in full plus an extra 10% for the inconvenience.

Liability Statement
While we use FDA approved cosmetic grade face painting and glitter tattoo supplies, the artist is not liable for allergic reactions to these paints or cosmetic grade glues. People with skin allergies or sensitive skin should not participate.  If there are questions the artist is happy to  perform a patch test at the beginning of the party. Client understands that darker face paints will leave a faint stain that must be removed with mild soap, water and washcloth. 

For safety reasons, the artists will not paint children under 2 years old or anyone who is unwilling.  For sanitary reasons, artists will not paint anyone who is or appears to be suffering from cold sores, conjunctivitis, ringworm, sunburn, eczema, any infectious skin condition or open wounds. 

The artists will use reasonable care, but are not responsible for damage to clothing or property. The Client agrees to pay for any accidents or injuries caused by pets or guests, and/or any damage to the artist’s equipment or supplies.  Under no circumstances will Artists supervise children.  Their behavior and safety is the Client’s and/or Parents’ responsibility.